Month-Of Event Coordination
Professional Event Execution So You Can Actually Be Present
You’ve done the hard work of planning. Now you need someone to make sure it actually runs the way you envisioned - without you being glued to your phone or putting out fires.
That’s where I come in.
What Month-Of Coordination Actually Means
This isn’t “day-of only” support. I step in 4-6 weeks before your event to:
Review and refine your timeline
Coordinate with all vendors
Manage logistics and communication
Create a detailed run of show
Handle day-of execution and problem solving
You stay focused on your guests, your brand, and the experience you’re creating. I handle everything else.
*A quick love note from an experienced professional: If you are on the hunt for day-of coordinators, please ask an abundance of questions during your search. A single day of support rarely works for events. Most experienced event professionals will step in prior to your event to ensure that both you and the coordinator (hopefully, me) are prepared and confident in your event plan.
If you have questions, please ask! I’m happy to help.
WHO THIS IS FOR
Month-of coordination works best for:
Business owners hosting client events, brand experiences, or celebrations
Retreat or workshop leaders who want to be fully present
People hosting milestone events (launches, anniversaries, etc.)
Anyone who’s planned most of the event but wants professional execution
You’re a good fit if:
You’ve already made the major decisions (venue, vendors, format)
Your event is 25-100+ attendees
You care deeply about how the experience feels
You want to enjoy your own event instead of managing it
WHAT’S INCLUDED
Weeks 4-6 Before Event:
Initial planning meeting meeting to review vision and details
Vendor communication and coordination
Timeline refinement and run of show creation
Logistics review and problem-solving
Final walkthrough and prep
Week of Event:
Final vendor confirmations
Day-of timeline distribution
Any last-minute adjustments
Day of Event:
Full event management and execution (typically 8-10 hours)
Vendor coordination and oversight
Timeline management
Guest flow and experience support
Problem-solving and calm presence
Setup and breakdown oversight
After Event:
Vendor wrap-up and final communication
Debrief conversation (optional)
INVESTMENT
Month-Of Event Coordination: $2,000 - $2,500 Final pricing depends on event complexity, guest count, and timeline.
What determines pricing:
Guest count and event size
Number of vendors and moving pieces
Timeline complexity
Venue logistics
Setup/breakdown needs
I offer a limited number of coordination spots per year to ensure every event gets my full attention.
CURRENT AVAILABILITY
Current Availability
I typically take on 1-2 coordinated events per month to protect the quality of work and my capacity.
2026 Availability:
Spring (March-May): Limited availability
Summer (June-August): Fully booked!
Fall (September-November): Very limited availability
Winter (December-February): Accepting inquiries
Let’s Talk About Your Event
Every event is different, so I prefer to have a conversation before committing to anything.
Take the Event Support Questionnaire and I’ll follow up within 2 business days.
Or email me directly with details about your event and we’ll set up a time to talk.
FAQs
Do you plan events from start to finish?
Not typically. My focus is month-of coordination and strategic consulting. If you need full-service planning, I can refer you to trusted partners - or we can discuss a custom package.
What types of events do you coordinate?
Primarily business events, brand experiences, client gatherings, retreats, workshops, and celebrations. I occasionally take wedding coordination through referrals, but my primary focus is business-related events.
Ideally 3-4 months before your event, though I sometimes have availability for shorter timelines.
The earlier you reach out, the better. Industry-wide, folks are accustomed to booking 6-10 months out, which means that I do have clients who are looking waaaay in advance to secure their date.
How far in advance should I book?
What if my event is outside of the Portland area?
I work throughout Oregon (and extend consulting and virtual coaching beyond state lines). Travel logistics are discussed during our initial conversation.
Can I hire you for just day-of support?
For very small, simple events (under 25 people), I occasionally offer day-of only support. But for most events, the month-of support is what ensures everything truly runs smoothly.